Business Documentation Software

Where the Ball is (Usually) Dropped
“The very beginning stage of documentation is where the ball can be dropped – where a massive error of omission can occur – not just because this is all new, but also because the penchant for fire-killing is still in full force, still poised to haul you back into serial mole-whacking!” – excerpt from the Third Edition of Work the System: The Simple Mechanics of Making More and Working Less

History
Also, from “Work’s” Third Edition: “Optional to the Academy product, and as part of the critical system improvement process, is our Business Documentation Software, which is used to create concise and congruent documentation, house it in an orderly manner, and provide routine updating reminders.”

On January 3, 2012 we launched Business Documentation Software (BDS). This new platform is a departure from our earlier product, Easy Template Software which I discussed in the second edition of Work the System. After spending a year developing Easy Template back in 2010, it became clear that software development was not our forte. We abandoned the project but since then, our web stats have consistently shown that – by far – the most visited page on this website has been this one, having to do with documentation management software.

So, because of the incessant demand, and in concert with the launch of our Work The System Academy product, we’ve partnered with a software development company to provide a documentation management platform, customized to our requirements. It contains detailed video tutorials explaining how to store, review, approve and release your business documentation to ensure first class documentation management within your company.

Built specifically for Work the System Academy Purchasers
BDS software works best in conjunction with our new Academy product. If you don’t feel the Academy is a good fit for your business, and are only interested in the software, please see below.

You have a business to run
BDS is simple and intuitive. Offering version control (version history), it is the hub for organizing and categorizing your documents according to your exact needs. You do not create documents within the software. Instead, you compose them within a familiar word processing application (Microsoft Word, Google Docs, etc.) and then upload the documents into the BDS system. it’s all done online, fully accessible from the web interface you are using right now. BDS uses many of the same features with which you are already familiar. Search for any document, browse through the tree-based folders, or click on the handy icons to view a document.

BDS ensure that your documents are available for use only after they’ve been thoroughly reviewed and approved per your management chain of command. This guarantees that your staff is following the most accurate and most up-to-date policies and procedures. BDS also allows the addition of automatic reminders to each document to insure periodic review.

Simplify Your Policy & Procedure Management

  • Quick access, search and retrieval of important policies, procedures, forms and other documents.
  • Worldwide access to updated policies & procedures across multiple locations, departments, and authors with complete web-based access control.
  • It’s web-based: No need to worry about IT support for installation, updates, backup, data security, etc.
  • Complete document version control and edit history.
  • Automatic policy back-up and document version control
  • Import/export your policy and procedure documents
  • Seamless policy editing, review and approval workflow
  • Secure policy access controls, permissions and groups
  • Integrated user analytics, policy audit trails and statistics
  • Extensive policy-search and meta-data tagging
  • Fast review, approval, and release workflow for any new policy, procedure or form
  • 30-day guarantee

Pricing
Billing is monthly. The base rate for the first month will be deducted immediately upon purchase and monthly thereafter. Following the 30 day guarantee period, a minimum term of 12 months applies.

Option 1: 1-24 users/staff $89 per month

Option 2: 25-50 users/staff $139 per month

Option 3: 51-66 users/staff $224 per month

BDS Tour

Sample Documents
To see the Centratel Strategic Objective, Operating Principles and several Working Procedures documents, go to http://www.workthesystem.com/wts-documents/

Purchase Software:
To purchase the software, click on one of the options below: